Revised September 2005 | (View
MS Word Version)
The name of this organization shall be the Kentucky Directors
of Pupil Personnel (KDPP), formerly called the Kentucky Association
of Pupil Personnel Workers.
The purpose of this organization shall be to promote the advancement
of education through services to children; to establish a better
relationship between the home and school; to assist in the advancement
of the welfare of the child; to assist in the professional development
of the pupil personnel director, and to assist in furthering the
advancement of education through community and state support through
the Kentucky Directors of Pupil Personnel.
All persons interested in the field of pupil personnel services
in the state may become members upon payment of annual dues to
the treasurer of KDPP.
A. Voting membership in limited to those
members who are actively engaged in the field of pupil personnel
services. These shall include
directors of pupil personnel, school social workers, health coordinators,
school nurses, visiting teachers, and all certified personnel
working directly in the pupil personnel field.
B. Eligible individuals may
become embers by payment of annual dues.
C. An active
member in good standing shall be entitled to vote, attend meetings of the
association, and is entitled to all privileges of the association.
annual membership fee shall be twenty dollars ($20). The dues may be changed
upon recommendation of the Board of Directors. The annual dues may be changed
by a majority vote of the Directors present at a regular meeting and then
presented to the full membership for a vote of the majority of
active members present
and voting. The procedure applies to changes in dues of regular and retired
D. The annual membership fee for retired members shall be five
The officers of this organization shall consist of: 1. President
2. President Elect 3. Vice-President 4. Secretary and 5. Treasurer
All officers shall be elected at the annual membership meeting
by the members present, and they shall take office a that time.
They shall be members of KDPP. The President Elect and the Vice-President
will automatically move up in office. Each officer shall be elected
to a one (1) year term, and shall serve in that capacity until
renominated or his/her successor is elected. Officers must hold
membership in Kentucky Association of School Administrators since
the officers elected will be eligible to serve as a representative
to the KASA Board of Directors.
The business of the organization shall be conducted by a Board
of Directors composed of one representative from each of the seventeen
(17) designated KDPP Regions that were in effect prior to the July
2004 reorganization of the KASA (Kentucky Association of School
Administrators) region, plus one additional representative from
Jefferson County and Fayette County due to the large size of the
two districts, and a representative from the Branch of Pupil Attendance. The term of office shall be three years unless renominated by his/her
region. However, if no regional representative is chosen, the President
of KDPP shall appoint a Director for a term of one year. Every
region shall be represented. When a Director becomes an officer
in KDPP, he/she should request that a new director be appointed
to represent his/her region. If a Director cannot fulfill his/her
term due to illness, retirement, or some other reason, he/she should
advise the President in writing so a new Director may be appointed
either by the region on by the President. It is necessary that
every region be represented at all times.
Duties of Officers
The President shall preside at all meetings of KDPP and the Board
of Directors. This person shall be ex officio member of all committees
and shall perform other duties as required of such an officer.
It is the duty of the President to vote only in case of a tie.
The President shall appoint all committees unless otherwise stated
in the bylaws, shall call special meetings of the Board of Directors
when he/she deems appropriate, and shall carry out other duties
as directed by the Board of Directors.
The President Elect shall preside in the absence of the President.
This person shall serve one term prior to assuming the duties of
the President as President Elect. The person shall succeed to the
President’s office should it become vacant. Succession to
the office of President in case of a vacancy shall not limit the
regular succession to the office of President for a full term.
The Vice-President shall preside in the absence of the President
and President Elect. This person shall render advice and assistance
to the President when asked to do so.
The Secretary shall keep records of the meetings of the organization
and of the Board of Directors’ meetings. The secretary shall
keep an up-to-date listing of all Directors of Pupil Personnel,
the membership of KDPP, its Officers and Board of Directors. The
Secretary shall conduct the official correspondence of the association
and issue notices of meetings when requested to do so by the President.
The Secretary shall keep all minutes of meetings and shall send
them to the President and Officers in a timely manner.
The Treasurer shall review the financial condition of the organization
on a regular basis and shall give a written report at the Board
of Directors meetings. The Treasurer shall receive all dues and
other funds and shall deposit them in a bank account of his/her
choosing in the association’s name. The Treasurer shall keep
current records of membership, receipts, and expenditures and make
a regular written report to the Board of Directors at each meeting
and to the membership at the annual Conference. The Treasurer shall
obtain a listing of all Directors of Pupil Personnel from the State
Department of Education yearly and ascertain members and nonmembers
to present to the President.
KDPP shall hold a regular Board of Directors’ meeting and
a business meeting with the membership during the annual conference.
The Conference is customarily held in the fall at a time selected
by the Conference Committee hosting the Conference. Other membership
meetings shall be subject to call by the President. Meetings shall
be open to the public, but only active members shall make motions,
vote, or take part in the activities from the floor. The Board
of Directors shall hold three (3) regular meetings during the association’s
year. The may be held as follows: (1) during the Kentucky Association
of School Administrator’s Annual Conference (KASA). A breakfast
meeting is usually scheduled; (2) During the KDPP Annual Conference
usually held in the fall; and (3) one meeting shall be called sometime
during the spring or at a time thought suitable by the President.
This meeting is usually held at the Department of Education in
Frankfort. The President is empowered to call other meetings if
the need arises.
The association’s year shall begin at the end of the Annual
Conference and continue until the end of the conference in the
next calendar year.
The following standing committees shall be appointed by the President:
(1) Finance-Audit; (2) Conference; (3) Legislative; and (4) Nominating
Committee. The President may appoint other committees he/she deems
necessary to carry out the purposes of KDPP. Other committees deemed
advisable are: Bylaws, Resolutions; Membership; Public Relations;
KASA Legislative Committee, and Parliamentary Procedure Committee.
- Finance – Audit
Committee. The President shall appoint this committee each
year from the Board of Directors and Officers.
It is advisable for the Treasurer to serve as Chairperson.
The Committee members, excluding the Treasurer, shall audit the
records of the preceding year and present a written report
to the Board of Directors prior to the Annual Conference business
The audit shall also be approved by the Conference membership
at the business meeting. The committee shall act as an advisory
- Conference Committee. This Committee shall primarily
be made up of members from the region(s) who are hosting
the Conference. Beginning with the 1994 Conference, the KDPP
for the location of the Conference. The President shall serve
of the Committee since he/she shall host the Conference in
his/her region. The President may appoint a Chairperson(s) for
The President may get a region(s) to volunteer to host the
Conference if they wish to do so, and his/her region does not
wish to be
sponsor. The Committee is in full charge of all matters pertaining
to the Conference. The Chairperson may request five thousand
dollars ($5,000) in advance from the KDPP Treasurer for Conference
The sum shall be repaid to the Treasurer when the proceeds
are finalized by the host region(s). The region or regions hosting
the Conference may keep twenty-five (25%) percent of the
profits to be using by the hosting region(s) at their discretion.
If the region(s) do not wish to keep all or part of the twenty-five
(25) percent for their use, they may return all or part of
the twenty-five (25) percent profit to the Treasurer.
Committee. This Committee shall watch over any state legislation
or regulations that affect the association’s
members. This Committee will work closely with state legislators
to keep abreast of legislation that pertains to the members.
The Committee is urged to attend legislative hearings when
and to provide input to the KDPP Board of Directors. The Committee
shall follow the KASA Legislative Alert for the latest information
when the legislature is in session.
- Nominating Committee. This Committee
shall consist of the President and several members selected
from the officers and/or
the Board Members. Each year they shall present a slate of
nominees for officers of the association. The slate of officers
be presented at the annual Board of Director meeting at the
Conference and shall be voted on at the annual Conference business
along with any nominations from the floor.
Directors of Pupil Personnel in the seventeen (17) affiliated
regions are urged to establish regional units of KDPP. Such regional
units are to remain active with officers and meetings and to provide
guidance and help to their affiliated, the Kentucky Directors of
Pupil Personnel and to the Kentucky Department of Education Branch
of Pupil Attendance.
- Income. All funds received by the association
from dues, their share of Conference profits, and other sources,
shall be paid to
the Treasurer. He/she shall deposit them in a bank account in
the bank of his/her choice under the association’s name. The
Treasurer shall account for funds by written report to the membership
at the Annual Conference. The Treasurer’s report shall
be approved at that time.
- Disbursements. All funds shall be disbursed
by the Treasurer to pay operating expenses of the association
or any other legal
and necessary expenditures or investments. Any expenditure
to one person or business over five-hundred dollars ($500) shall
prior approval of the President and the Board of Directors.
The Treasurer shall not need approval to advance funds to the
Committee for Conference expenses. A majority of the Board
members present at a meeting can approve expenses over $500 dollars
by the President or Treasurer.
This new and revised Constitution shall be approved at a regular
meeting of the Board of Directors at least thirty (30) days preceding
the full membership meeting. After presentation to the membership
at the Annual Conference, it shall be approved by a majority of
active voting members present. The Constitution shall take effect
upon passage. Proceedings of the organization shall be governed
by Robert’s Rules of Order, Revised for any clarification
Bylaws and Amendments
Bylaws of this association may be adopted by a majority of the
Board of Directors present at a meeting. Upon presentation to the
full membership, they may be adopted by a vote of a majority of
active members present and voting. Bylaws may be added and/or changed
to complement the Constitution of the Kentucky directors of Pupil
Personnel when changes appear to be necessary or desirable to carry
out the functions of the organization. Amendments shall be adopted
in the same manner.
The Officers and Board of Directors of the Kentucky Directors
of Pupil Personnel Association shall be selected on a nondiscriminatory
basis with respect to age, sex, race, religion, handicap, or national
BYLAWS (Adopted 11/95)
Fiscal Year for Dues
The fiscal year for KDPP membership dues will be from July 1 to
June 30. Dues are delinquent if not paid by the day after the annual
KDPP Conference ends. Yearly dues may be paid by local payroll
deduction to KASA, may be mailed to the KDPP Treasurer, or dues
may be paid at the Annual Kentucky Directors of Pupil Personnel